2025-26 Agendas & Minutes

Meeting Information

17 September 2025 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Mariah Checketts, Julie Broschinsky (phone), Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary)

Agenda

Business

• Approve April meeting minutes
• Upcoming Meeting Date: October 15th
• TSSA Budget
• TL Budget
• Title 1 Budget
• Appoint new council members - Dee Marcyes and Carly Dursteler

Motion to approve minutes from April Motion by Megan A. 2nd by Terra L. Motion passed 

Motion to appoint new council members Dee M. and Carly D. by Dee D. 2nd by Megan A. motion passed

Items from Dee:

We were able to save 10% of TSSA money to carry over from last year’s TSSA budget. Those funds will be used to upgrade our school security cameras and for a server with those cameras, closed network. Any remaining funds from that 10% savings will be for tech upgrades in the classrooms i.e. New Chromebooks to replace older ones. 

A part of the Trustlands budget will be used to hire a full day sub in order to allow classroom teachers to complete Big 5 observations in other teacher classrooms

Title 1 budget will largely be for hiring reading and math aides. These aides allow us to create small intervention groups that target student needs in reading and math. 

Any feedback for back to school night? It was well attended. Open house for Kindergarten

-Can we set a day for parents to schedule a time to meet with teachers to discuss any concerns or thoughts prior to the start of school? What format can we try for back to school night?

• Safety Business
  • Grant for upgrading security cameras or motorizing the gate outside is pending approval still and the amount is still being determined

• Digital Citizenship
  • No agenda items

• School Inservice Training
  • No agenda items

• Health and Wellness
  • New playground and equipment will be going in during the summer

Meeting Information

22 October 2025 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees

  • Dee Downs, Megan Armstrong, Mariah Checketts, Julie Broschinsky, Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary)

    Megan Hatch (PTO)

Agenda

Business

• Approve April meeting minutes
• Upcoming Meeting Date: November 19
• TSSA Budget
• TL Budget
• Title 1 Budget
• Appoint new council members - Dee Marcyes and Carly Dursteler

Motion to approve minutes from September Minutes Motion by Julie B. 2nd by Megan A.  Motion passed 

Items from Dee:

Dee went over the policies and procedures for the community council. Voting procedures. People attending meetings and so forth. The policies and procedures for CC can be found on the school website. https://greenville.ccsdut.org/about-us/school-community-council/meetings-and-agendas/birch-creek-scc-rules-of-order-procedure

Motion to approve the policies and procedures for Greenville SCC by Julie B, 2nd By Dee D. Motion passed.
 

School enrollment is 528. Our Economic Disadvantaged percent is 45.8% (Title 1)

Title 1 Plan Overview: Part of our Title 1 plan will be to utilize the Rise assessment, Acadience Reading, and iReady math diagnostic for our goals.

Communication and community outreach include updating the school website, Dragon Flyers sent out regularly. PTO newsletters, parent conferences, literacy nights, STEM nights, and more TBA.

Teachers will be trained in safety procedures. Students practice the various safety drills. Students trained on the Dragon Way, Being Kind, Safe, and Responsible in all areas of the school.

Does Kelly Services train substitute teachers on safety protocols?

Greenville is on TSI (school improvement) in the ELL area. We did have 13 of our ELL students test out of ELL (based on the WIDA). Clarification was given for ELL students and the extra pull out time for them. The students are given individualized plans for success focusing on reading, writing, and speaking based on their needs (WIDA results).

Our Title 1 plan is fluid. We just need to be moving to achieving certain goals in reading and math ... .as well as the continued growth for our ELL students, student mental health, and at-risk students. We have regular monthly meetings for students who are “at-risk” for behaviors or academics that need interventions. (TAG meetings)

We also were able to keep an after school program for kids in need of extra academic support. The REACH program for after school support is grant funded with a budget of about $30,000.

We also have a push for kids to be at grade level reading and to be actively working towards that. Grade level being in the “blue” per the Acadience reading assessment.

Title 1 is for the improvement of the students. This budget is for helping/supporting student achievement. Aides and tiered curriculum and  programs are for this purpose. (Tech and other school needs come from the other budgets) 

 

• Safety
  • Safety procedures for pick up is still an issue. It is congested and there seems to be a lot of safety issues that need to be addressed.

• Digital Citizenship
  • No agenda items

• School Inservice Training
  • No agenda items

• Health and Wellness
  • No agenda items

Meeting Information

19 November 2025 / 4:00 PM / Conference Room

Minutes

• Invited Attendees

  • Dee Downs (Carrie Wirthlin), Megan Armstrong, Mariah Checketts, Julie Broschinsky, Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary) 

    Guest: Allen Grunig (School Board)

Agenda

Business

• Approve October meeting minutes
• Upcoming Meeting Date: No December meeting
• TSSA Budget
• TL Budget
• Title 1 Budget
• Safety Routes 

Motion to approve minutes from October Minutes motion by Terra L. 2nd by Julie B. Minutes approved 

Items from Carrie (subbing in for Dee D.)::

TSSA budget to purchase a new chromebook lab for roughly $13,000

Trustlands: 400 for a rotating sub to come in and take the teachers classes so they can observe other teachers and get better at using best practices. We have done two of these days and have one more to fund and do. 

Title 1: GRAB Books will be purchased with this for about $2,000 
       Do we know the GRAB book for this year?

and EL night will be funded (Title 1 Requirement) $1300 for this night
       Confirmation from PTO needed for catering for the EL Night on Dec. 10th possibly 6-8pm? 
                Check with Aimee Olson from PTO 

• Who is the teacher liaison for the PTO? 
  LIA will do a dance number for this program and keynote speaker 
  Who is invited to this? 

Allen Grunig took some time at the end of the meeting to thank us for the hard work in SCC and will help follow up on the sub teachers and what Kelly’s Services trains them to do in the event of an emergency….if they are trained on the safety protocols for lockdown etc.

 

• Safety
  • Kelly services and sub training on safety protocols 
  • City safety update on crossing lights and sidewalks 
  • School cones to block west lot from pick up traffic 
  • Painting red to use as a visual boundary for pick up traffic 
  • Safety crossing for 600 E 
  • Crossing the street at the hospital???
  • Staff refresher on what our bus duty looks like for pick up
  • PreSchool drop off and flow in the morning

• Digital Citizenship
  • No agenda items

• School Inservice Training
  • No agenda items

• Health and Wellness
  • No agenda items

The School Community Council Meeting has been canceled for December.

Meeting Information

21 January 2026 / 4:00 PM / Conference Room

Minutes

• Invited Attendees

  • Dee Downs, Megan Armstrong, Mariah Checketts, Julie Broschinsky, Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary)

    Megan Hatch (PTO)

     

Agenda

Business

• Approve Nov. meeting minutes
  • We followed up on the school GRAB book which will be Pippy Longstocking 
  • The teacher liaison for the school PTO is Kacie W. and Angela W. 
  • We also reported on the success of the EL night with help from the high school LIA in December. It was well attended and was a fun night. 
• Upcoming Meeting Date: Feb. 18th @ 3:50 in Library 
• TSSA Budget
  • Dee purchased that new chromebook lab that was mentioned in Dec the cost was just shy of $13,000. We still have $3000 left in the TSSA budget for further purchases as need be. 
• TL Budget
• Title 1 Budget
• Safety Routes

Dee went over some rules and procedures that the state audit wanted us to add in and clarify for our school community council. These items were highlighted in green and read through by Dee. 

Motion to approve the additions and corrections for our rules and procedures for SCC by Terra L. 2nd by Megan A. Motion carries. Dee D. will be adding these to our school website under our SCC rules and procedures.

Dee started going over our best testing data and goals to see how each grade level did in regards to our school goals that were included in the school improvement plan. He also went over some of our school data in comparison to the district/state and like schools percentages of proficiency in learning areas i.e. math. reading.

Dee will be meeting with grade level teacher teams to go over the recent proficiency data in math, reading, etc. and talk about areas of improvement and areas of strengths. We have had some decreases in overall student proficiency (according to the Rise assessment) in ELA, Math, and reading as a school. 

The drop may tie into recent behavior issues at the school and combating that while maintaining academic standards.

The district is looking into adopting a character curriculum to help better teach and prepare students for the rigors of the school environment. 

We are also utilizing a new targeted curriculum in our small reading groups that help the student build their reading skills. 

As a school, we are teaching small group social skills to help kids adapt to the social nuances of the school.

We’ve made strong gains with our EL (English Learners) students in increasing the percentage of that demographic that are achieving proficiency in reading. We have hired a second EL teacher and have high school students volunteer twice a week to help work with these students. This seems to have helped with this gain. 

There is a district community council meeting next week on 01/28/26. Julie B will be attending and any questions we would like to pass along in that meeting email her by next week. Contact the office if you would like contact info to do that.

A question was asked if the SCC could hear some of the things learned and feedback gathered by the teachers while they observed each other. The teachers finished their peer observations. 

Thursday, January 29th is Greenville Day at Panda Express. The school will get a percent of orders that evening for our PTO fund. 

Will 5th grade go into a rotation format starting next year to prepare for a middle school setting?

 

• Safety

Carly reported on her talk with some city officials about the safety concerns with crossing down by the roundabout at 2200 N and the crossing signs that are needed….and where other schools have crossing indicators with similar intersections.

• Digital Citizenship
  • No agenda items

• School Inservice Training
  • No agenda items

• Health and Wellness

Can we do something to promote more eating of lunches by the students?

Meeting Information

25 February 2026 / 4:00 PM / Conference Room

Minutes

• Invited Attendees

  • Dee Downs, Megan Armstrong, Mariah Checketts, Julie Broschinsky, Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary), Carrie Wirthlin

     

Agenda

Business

• Approve January meeting minutes
• Upcoming Meeting Date: March 18th
• Carrie Wirthlin: Update on Reading Programs 
• TSSA Budget
• TL Budget
• Title 1 Budget

Motion to approve minutes from January by Carly D. 2nd by Megan A. Motion approved

Carrie presented on our tiered reading programs. State goals for reading proficiency. We need 80% of our students proficient in reading by the end of 3rd grade. 

-Primary grades are given phonics assessments at start of year to find gaps in their phonics (sound recognition)

-They are then put into intervention small groups to work on those gaps 

-If there are still reading gaps with words and sounds by 2nd grade, they are put in a more intensive small reading group. 

-3rd grade on, we continue to close any reading deficiencies and when they do master the reading skills needed they go back to the regular room for reading time and read to learn/comprehension. 

-The goal is to move them along….get them proficient in reading skill gaps and then put them into the main classroom to read, read, read

-We are also incorporating these interventions with our ELL students when possible based on grade level, and amount of time in an English speaking classroom (case by case)

Dee Downs proposed doing two reading goals for our school, one for general ed reading and one for ELL reading. Math has remained steady in proficiency where reading has been going down in recent years. 

-Shared thoughts…do we lose focus on math? Does it slip? Reading will help math. ELA (Rise) is our lowest percentage of student proficiency.

Safety

• Upcoming Safe Schools Plan 
• We will have more next SCC meeting on Safe Routes. Crossing signs and safety crossing in the roundabouts and intersections within a block or two of our school 

Digital Citizenship

• No agenda items

School Inservice Training

• No agenda items

Health and Wellness

• No agenda items

Meeting Information

25 March 2026 / 4:00 PM / Conference Room

Minutes

• Invited Attendees

  • Dee Downs, Megan Armstrong, Mariah Checketts, Julie Broschinsky, Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary), Carrie Wirthlin

Agenda

Business

• Approve February meeting minutes: motion by Terra L. 2nd by Julie B. Motion carried.
• Upcoming Meeting Date: April 15th
• Approve Trust Lands Plans for 27/28 school year

Dee presented proposals for Trustlands goals: 

*Using Math Acadience date 70 percent of K-3 grade students will reach 70 percent or higher on the EOY (end of year) Acadience assessment. Additionally, 65 percent our 4-5th grade students demonstrate typical or above typical growth on the spring EOY iReady math assessment 

1. Students will participate in the iReady diagnostics as well as 40 minute minimum weekly practice time in iReady and lessons in fall, winter, and spring ($10,000 tech related supplies for the purchase of 32 Chromebooks and 1 chromebook cart 
2. Student will have access to the online/digital components of iReady math ($3500 technology  related supplies  For the purchase of GoGuardian and Google Chrome Management monitoring software $65 per chromebook 
3. Math support aides will be utilized in the classroom giving general support during lessons, and independent work time so teachers are able to pull small groups to a side table to review and reteach the math lessons ($34,000 Salaries and benefits)

*By the end of the 2027 academic year, at least 65 percent of students in grades K-3 will score “At or Above Benchmark” on the Acadience Reading EOY composite score. 

1. Trained paraprofessionals to deliver small group reading instruction and support literacy and learning in Kindergarten through 5th grade. ($7500 Para salary)
2. Use of appropriate and approved tier 2 and 3 reading program and supplemental programs ($4000 books, ebooks, subscriptions)
3. Use of technology in the classroom to support the online and interactive components of tier 1 and tier 2 programs and to record student performance data ($6000 technology related supplies - For the purchase of 5 teacher desktops)
4. Professional development aiming to foster collaboration through peer observations, ½ curriculum development in PLT teams and allowing teachers to share best practices and refine instructional strategies. Through reflection, feedback, and planning, educators will enhance teaching effectiveness and student engagement. The goal is to promote continuous growth and improve classroom outcomes ($4100) Professional development opportunities to play for half day and full day subs. 
5. Accelerated Reading (AR) Software to support independent student reading goals ($3000 Books, ebooks, online subscription - to pay for the year long AR subscriptions)

Safety

• No agenda items

Digital Citizenship

• No agenda items

School Inservice Training

• No agenda items

Health and Wellness

• No agenda items

Meeting Information

22 April 2026 / 4:00 PM / Conference Room

Minutes

• Invited Attendees

  • Dee Downs, Megan Armstrong, Mariah Checketts, Julie Broschinsky, Terra Littlefield, Carly Dursteler, Dee Marcyes, Danny Greene (Secretary), Carrie Wirthlin 

    Meeting held but without a voting quorum

     

Agenda

• Approve March meeting minutes: Dee will email an approval vote for the minutes for March 
• Upcoming Meeting Date: TBA (First mtg for next school year is Sept. 2026)
• Trustlands 
• TSSA

Business

Dee met with Alan Grunig (school board rep.) and he reported to Dee that our school improvement plan and Trustland plan both look great. The plans will be voted on tomorrow, April 23rd by the district school board. 

Remaining tech funds from our Trustlands fund was used to get a new Chromebook cart for the media center 

FTEs for next year will be forthcoming from the district. 

TSI: Our ELL scores for this demographic went up to 39% proficiency which is close to putting us off TSI for that demographic. That proficiency % is the best since 2018. 

Carrie Wirthlin reported that our Tier II reading groups are showing great gains and several students have increased to proficient readers based on the recently administered Acadience reading test.

Safety

• No agenda items

Digital Citizenship

• No agenda items

School Inservice Training

• No agenda items

Health and Wellness

• No agenda items

The School Community Council Meeting has been canceled for May.