2024-25 Minutes

Meeting Information

18 September 2024 / 4:00 PM / LIBRARY

Minutes

• INVITED ATTENDEES
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Aimee Olsen, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)
• Business
  • Review and approve April meeting minutes motion to approve minutes by Rebecca Ginos, 2nd by Megan Armstrong; motion carried
  • Upcoming Meeting Date: Oct 8th for SCC training via Zoom (link to come)
  • Next mtg. is Oct. 23rd
  • Title One percentage (free reduced qualifiers) is at 49%
  • Dee gave a potential copy of the Greenville Parent and Family Engagement Plan…attached below. Budget for Title One is $115,000 for additional paraprofessional helpers in reading, math, and behavior prevention.
  • We also touched on needing to do a literacy night with the family…possibly in conjunction with GRAB reading week.
  • TSSA Expenditure Review
  • Most of the budget from TSSA will go towards math paraprofessional helpers and iReady math program (approx $102,000), also tech upgrades with projectors being replaced in some rooms.
  • Trust Land Plan Review
  • Approx. $76,000 mainly for paraprofessionals for reading help and some for technology like chromebooks and a chromebook cart 
  • Dee also told the SCC about Nate Henry being hired as the school Refocus Director where he will create and implement our school behavior plan. He will train staff on the plan and be the main point of contact for behavior refocus for all students. We also covered the new PBIS posters for positive behavior and continuing the positive behavior reward assemblies…. [The] first one will be in October. This will introduce the skills we will focus on for the year.  
• Safety Business
  • Pickup/Drop-Off: Some parents may need a refresher on the proper procedures for these times of the day, i.e. pulling forward in the circle drive to prevent backup into 400 East. Can we get an additional adult to help bring the parked parents forward to keep the flow going? Car parking in front of the west lot on 400 east causing traffic issues. 
  • Sidewalks in the no sidewalk areas of our safe walking routes are potentially going to start when funds are released from new construction areas like up east on 2500 North across from city offices. Also, the access and gates between that construction area that goes between 2500 N and 2200 N that many people use as a walk through….and the area around the roundabout at 2200 N and 400 E 
• Digital Citizenship
  • No agenda items
• School Inservice Training
  • No agenda items
• Health and Wellness
  • No agenda items
• Greenville Elementary Parent and Family Engagement Plan
  • In compliance with Title I and ESL funding received, Greenville Elementary will, with the assistance of parents/families, educate teachers, paraprofessionals, principals, and other staff, in the value and usefulness of parent/family contributions; how to reach out to, communicate with, and work with parents as equal partners; implement and coordinate parent programs; and build ties between parents/families and the school. Additionally, Greenville Elementary faculty and staff will do the following to support parent and family engagement and involvement in the school community: 
    • Utilize District resources from federal programs [e.g. Title I] and other school funds to provide Parent and Family Engagement activities and resources. 
    • Distribute information related to school and parent meetings in a language and format parents can understand with translation provided [using school and district resources] when needed;
    • Develop, distribute, and abide by the School-Parent-Student Compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement; 
    • Provide State assessment results and reports to parents. District personnel will assist schools with accessing and distributing the data and reports; 
    • Invite parent(s) of students receiving Title I and ESL services to be involved in the School Community Council as School Improving Plans are developed and reviewed; 
      • Review the findings of the annual Parent Engagement Survey with School Community Councils and parent committees, including those from minority subgroups, to design strategies for a more effective Parent and Family Engagement school policy. 
    • Provide parents timely information [e.g. text, email, newsletter, website, Facebook, phone calls, written notes, in person] about the following: 
      • The importance of involvement, 
      • Utah State Core Standards, 
      • Curriculum in use at the school, 
      • Forms of academic student data used to measure progress, 
      • Proficiency levels students are expected to meet, and 
      • How they can help their children at home. 
    • Provide opportunities and encourage all parents to participate with their child's class and/or the school in a variety of ways, including: 
      • Parent Teacher Association (PTA) 
      • Classroom instruction & activities 
      • Schoolwide activities 
      • School Community Council 
    • Inform parents of available community programs and resources [e.g. English Language Center, Community health clinics, The Family Place, Project AWARE] 
      • Build parent and family capacity, including: 
      • Holding an annual Title I Information meeting 
      • Parent-Teacher conferences 
      • Curriculum home supports online [e.g. Go Math-lesson videos] 
      • Family Literacy night 
      • Workshops for parents with Preschool students 
      • Home to School connection newsletter 
      • Maturation program - 5th grade students and parents 
      • Schoolwide Enrichment Model [SEM] Parent Nights 
    • Parent and family engagement policy will be discussed in SCC, PTA board meeting, with faculty and others [including limited English speaking parents] to be approved annually for planning, review and improvement. 

Meeting Information

23 October 2024 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)
• Business
  • Approve September meeting minutes & October's on November 20th
  • Upcoming Meeting Date: November 20th
  • TSSA Budget
    • Our TSSA budget is on track. We have not spent anything out of it yet besides our funding for aides and partial salary for counselor.
  • TL Budget
    • We have Currently Spent $9,338 of our budget on technology in the classroom this past month. 6 Classrooms were provided with 85” TV’s instead of renewing the short throw projectors. The plan is to continue to change all classrooms over to the TV’s, iPad's, and apple tv’s this year. The life of this combination will outlast the current Short throws by 3 years at a similar cost. 
  • Title 1
    • All current title 1 items and plans have been submitted into Title 1 Crate. There are 3 more items that will be done in later months
• Safety Business
  • No agenda items 
• Digital Citizenship
  • No agenda items​​​​​​​
• School Inservice Training
  • ​​​​​​​No agenda items
• Health and Wellness
  • ​​​​​​​No agenda items​​​​​​​

Meeting Information

26 November 2024 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)
• Business
  • Approve September meeting minutes - Motion by Rebecca G. 2nd by Julie B. Motion approved 
  • Upcoming Meeting Date: January 15th
  • TSSA Budget
  • TSSA:
    • Updates on how much we have spent and where it has gone will come next meeting in January as well as how much of the budget is left for the 2nd half of the year.  Some monies spent upgrading teacher classrooms with new TV screens and iPads/Apple TVs. Some of that cost comes from district grants.
  • TL Budget
  • Title I
    • Title One budget will also be updated in January for the 2nd half numbers. But the budget is largely for the paras salary.
  • Report from District Community Council Meeting - Julie
    • Cell phone policy... the district will be looking to come up with a policy that can go into effect with any legislative law.  School calendar for 25-26 has been set. Updates to district website. Please report any good things that our school is doing for the website. 
  • PBIS Posters are up for reference
    • Monthly character assemblies will address a targeted trait and classes will go around the school in January to the stations/posters to discuss the correct "Dragon Way" on behavior and procedures in school.
• Safety Business
  • Update from Mr. Downs
    • Parent email on the new bus tracking app, Zonar MyView
    • New intercom that's connected to DIR-S will be installed this year.
• Digital Citizenship
  • Update from Mr. Downs 
  • Emily provided the  council with a guide for what lessons are being taught to which grades month to month. https://www.commonsense.org/education/digital-citizenship/curriculum
• School Inservice Training
  • ​​​​​​​No agenda items
• Health and Wellness
  • ​​​​​​​​​​​​​​No agenda items

Meeting Canceled

Meeting Information

22 January 2025 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)
• Business
  • Approve November meeting minutes
  • Upcoming meeting date: February 19th
  • TSSA Budget
    • We are also on track with this budget. Para salaries and tech money for Chromebook upgrades, Apple TVs are all on track for this year. We follow a district technology spreadsheet that gives us approx. years for when certain tech equipment needs to be upgraded. Most of that has been done for this year (for what needed upgrading) and the budget still shows we are on track for being in the positive at year’s end.
  • TL Budget
    • Budget is on track. Para salaries and tech expenditures. Tech expenditures are a little higher in Trustlands in buying new iPads for 1st grade…..still in good shape and if there is a deficit, it can come out of TSSA as there is no restriction in that budget for tech expenditures.
  • Title I
    • All this money is being spent on paras for the school and related curriculum i.e. tier 2 reading and math programs. So most of the reading and math aides come from this budget. 
    • Dee is working on a new grant to help fund other tech upgrades that are not normally in our budget, i.e. security cameras and servers. This grant will also cover the cost of installing an automated opener to the playground gate on the northeast side of the school. 
  • Questions from the District CC Council Meeting?
    • Julie recapped the district CC meeting. Notes from the meeting have been attached and shared below:
• Safety Business
  • County safety meeting will be happening in the future where the topic of school guardians in the Cache schools will be discussed and how this program will be implemented in our school.
• Digital Citizenship
  • ​​​​​​​No agenda items
• School Inservice Training
  • ​​​​​​​No agenda items
• Health and Wellness
  • ​​​​​​​​​​​​​​No agenda items

District Community Council Agenda 

January 15, 2025 

Minutes

• Calendar: 
  • January 13 High School PTC 
  • January 16-17 Middle School PTC 
  • January 20 Martin Luther King Jr. Day - No School 
  • January 21 Legislative Session Begins 
  • February 17 President’s Day - No School 
  • February 28 Teacher Prep Day - No School; End of 2nd Trimester 
  • March 6-7 Elementary PTC 
  • March 20 District Community Council @ 11:00 am 
  • March 31-April 4 Spring Break 
• Welcome - Superintendent McKee 
  • The parents shared celebrations going on at their respective schools. Statewide, Cache is at the top of the pack and reflects well on the valley. Safety is improving. Parents are happy, generally speaking. 
  • Questions: 
    • One parent shared that the Reading Counts program doesn’t exist anymore, and no one knows what they’re doing for reading incentives at her school. Her teacher used their own money to purchase an incentive program for her second-grade class. The teachers and kids don’t have positive things to say about the new Wonders program. 
      • Tim shared that the Reading Counts program was sunsetted and no longer exists. There is a competing program called Accelerated Reader (AR). He’s not sure about the status of this today, as it’s been a while since he was involved with these programs. One parent shared that her school does AR, and the school used TSSA to fund it. Why aren’t schools all using the same thing? Another school is doing something different through their PTA. It sounds like each elementary school is doing its own form of a reading incentive program. The AR program would probably fall on the school principals as far as cost because it is funded at the school level. 
      • The core curriculum was revised due to mandates at the state level. That is why the elementary reading was reviewed. A large committee reviewed curriculum options, and they ended up choosing Wonders. There have been some issues implementing it, but the district is working through it. 
  • One parent is concerned about the student body's behavior at games and their mimicking the USU student body and attacking the players personally. 
    • It was brought up that the district is also concerned about this, and Dave Swenson trains team captains and coaches on appropriate sportsmanship. It is a work in progress and something that seems to be improving. 
• 2025-2026 School Calendar Report - Tim Smith 
  • The calendar was drafted a few weeks ago. Of the original three calendar options, Option 2 was the most popular, and it was taken to the school board. In the meantime, staff voiced concerns about Option 2, so the school board voted to put it on hold while district administrators revisited that calendar and convened a bigger committee to consider alternatives. The biggest concerns from staff were the two days leading up to Christmas break and the professional development (PD) day after the last day of school. They shared that the kids are often absent those days before the holiday break and are hard to teach even when they do show up. Tim took the feedback with the requirements the state provides and dug through several different districts' calendars to see what they were doing that was different from what we were doing in Cache. One thing he found was front-loading PD for teachers before the first day of school. When all of those PD days are before the first day of school, it allows a two-week Christmas break, the last day of school is Friday after Memorial Day, and no PD days after school ends. The freshman orientation still falls before the first day of school for all students. The new committee and the calendar committee were unanimous in choosing the revised option, Calendar 2B. 
  • One parent questioned the days off for “elementary only” and “secondary only” in the fall, specifically September and November. This was done to accommodate elementary teachers doing Parent Teacher Conference (PTC). It’s hard for elementary teachers to wait until November to do the first PTC of the year. 
  • Why can’t we match the PTC dates K-12? There are parents that work and they want them all on the same day. 
    • There are also parents who want them on different days because they can’t make it to three different schools to meet with teachers when they have students spread across schools. 
    • The elementary schools don’t follow the trimester schedule so they don’t always want PTC on the same schedule as secondary schools. One parent voiced that some elementary teachers she has heard from shared that they feel like secondary schedules get catered to and elementary teachers and students get the shaft. 
    • When the calendar review committee gathered, teachers were on both sides of this argument. 
  • Fall Break - Would it ever be possible to make this longer and offset it in August?
    • It’s possible. One parent shared that they worry about the teachers starting earlier in August, especially for those working in buildings without AC. 
  • One parent who is also an employee shared that teachers in her building were extremely grateful that the calendar was reviewed again, and they are looking forward to the extra days in the classroom before the first day of school. 
  • *Since this meeting, the proposed calendar, Option 2B was taken to the school board who approved it for the 25-26 school year. 
• Financial Report - Jared Black 
  • In CCSD, we fund $10,900 per student yearly compared to $30K per student on the East Coast. 
  • Local revenue (property tax) makes up what percentage of the general fund budget? 20% 
  • State funds comprise 73% of CCSD general fund revenues (Weighted Pupil Unit - WPU).
  • Federal funds make up what percentage of CCSD’s general fund revenues? 7%
  • What percentage of our general fund expenditures are for salaries and benefits? 88%
  • What percentage of general fund expenditures are for classroom employees? 68%
  • The current CCSD tax rate is the District’s lowest rate since at least 1997. 
  • Property taxes generate revenue for CCSD in the amount of 56 million. This is different than the general fund. 
  • CCSD issues a property tax levy for all Charter schools in our boundaries. 
    • Charter schools cannot issue a property tax levy, which is why the public school district is for them. 
  • The current credit rating for CCSD is AA3. This means that we have lower interest rates and more buying power with our bonds. 
  • How much does each percent of additional WPU add to the WPU budget? 1 million dollars 
• Attendance Report - Alden Jack 
  • We will push this to our next meeting due to time. 
• Q&A 
  • Last time the District Community Council met, it was mentioned that the district would provide two years of school calendars. Is that still a thing? 
    • Yes, we are working on it and plan to give some parameter dates. Because of what we learned this year, we are reviewing our process for creating calendars and would like to clean that up before sharing the full 2026-2027 calendar. 
  • As far as our new schools and recent bond project, the building projects are going well. The walls of the middle schools are up, and the design of the elementary school and building will start soon for the school in Hyde Park. There are no designs for the new Spring Creek changes yet. This will be the last step of the planning process. 
  • Is there anything in the current legislative session that parents should know? i. There’s a town hall tomorrow at USU with all the local reps. 
    • Yes, several bills are going through the legislature that parents should be aware of. Supt McKee has met with two local legislators to discuss the upcoming session. Anything dealing with the budget is concerning. Some is shifting in funding that we should keep our eye on. The class size bill could make us lose funding, and some tax rate things may happen. The safety bill will be a big one to watch and greatly impacted us this past year. There is a follow-up safety bill during this session. Supt McKee has been watching at least two dozen bills. 
    • Teri Rhodes shared that the USBA has initiated a pause initiative to encourage legislators to slow down on how many bills they submit. In the past three years, there have been 128 new rules, 27 new programs, 23 new state reports, and 26 district reports, which equal new rules and funnel money out of the classroom and into administration. It is worrisome. With all of the bills that pass, districts are required to implement them quickly, and we can’t keep up. This is putting stress on teachers and administrators. Many of the mandates are not funded either which adds more work but not extra money. 
    • As parents, Utah is always at the bottom with spending compared to the nation, but should parents be advocating to representatives for more money in the classroom? 
      • Yes. We do a decent job providing stuff in our district, but we lack terribly in how we treat people. We’re underfunding people. We’re always lagging in the cost of living and benefits. As a system where our district is cheaper is in how we take care of our staff. This is not okay.
    • The state has 450-500 million new dollars in funding. 150-200 million is considered going towards a tax cut rather than funding new things in the state.
  • PowerSchool breach - This is our School Information System (SIS). Over the Christmas break, PowerSchool’s system was compromised through a back door they use for maintenance. An extortionist hacked it and took data from our district and many districts. PowerShcool paid the ransom and reported the breach to us. They reassured us that the data was returned and destroyed. We keep our data locally, so didn’t think the breach would affect us, but during this time, we found that we were compromised through a backdoor that PowerSchool had in our system. Some student data was compromised, but no SSNs were in the system. We are working with our state authorities and the attorney general to resolve this and ensure long term security for those who had information in the system possibly stolen. The responsible party of this breech is PowerSchool and they have owned that from the beginning. The school district’s network did its job. If we can, we will put additional guards up. We are not considering changing to a different SIS at this point due to the major undertaking that it would be. The state is considering putting all districts on the same SIS, which isn’t an ideal option either. Had the entire state been on the same SIS when the breach occurred, every district would have been compromised.

*Next Meeting is March 20, 2025 @ 11:00 am at the District Office.

Meeting Information

19 February 2025 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)
• Business
  • Approve January meeting minutes (motion by Rebecca G. 2nd by Megan A.- motion carried)
  • Upcoming Meeting Date: March 19th
  • TSSA Budget
    • Dee updated that the technology upgrades like TVs, Apple TVs etc has been spent and are mostly installed. The Budget in TSSA is mostly used now for the year and so the TL budget will be used to finish off the year. 
  • TL Budget: Large amount still left. This will be used up for the remainder of this school year. 
  • 23/24 SLT
    • We will move 15% of our readers to the proficient level (based on Acadience reading assessment) by year’s end. The year before we wanted to improve each grade by 15% so a grade by grade goal. We did not meet that goal from the year before in most grades though our overall school growth was 37%. 
    • The other goal for math was to move 60% (as a school) to the proficient level in math (based on the iReady math assessment). We did achieve this goal. 
    • Current year was to change the percentage to 10% of readers (school wide) to the proficient level (based on the Acadience reading assessment). 
    • Math goal is to move 65% of students to the proficient math level (based on iReady) by year’s end. 

Question about whether we can supplement teacher positions with school budgets to potentially lower a grade level class size. We can use TSSA or TL for teacher FTE supplementation, but not Title 1 

We also talked about our absenteeism and how that is getting better which we hope will factor into better percentages of students being in the proficient levels for reading and math by year’s end. 

https://datagateway.schools.utah.gov/ 

Next Meeting we will talk about next year’s goals and start drafts for those in reading and math. 

• New Playground! For all grades in the school. A bigger playground revamp…..that is ADA compliant and a smaller playground for the Kindergarten. A rendering is attached. 
• Safety Business
  • ​​​​​​​​​​​​​​No agenda items
• Digital Citizenship
  • ​​​​​​​​​​​​​​No agenda items
• School Inservice Training
  • ​​​​​​​No agenda items
• Health and Wellness
  • ​​​​​​​​​​​​​​No agenda items

Meeting Information

19 March 2025 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)
• Business
• Approve February meeting minutes: Motion to approve by Terra S. 2nd by Rebecca G. Motion carried. 
• Upcoming Meeting Date: April 23rd
• Spring Festival and Literacy Night is April 16th 
• Approve Trustlands Plan for 25/26 school year
• TL Budget current
• Questions for District CC?

Dee shared some renderings of the new playground that will be put in during the summer. 

New goals and school improvement plan for next year (these goals are used for Trustland, Title 1 budgets) 

Reading: Using the Acadience reading Assessment 60% of Greenville students in K-5 grades will show Typical or Above Typical Growths as measured by the Pathways of Progress reports in Acadeience in the Spring testing session. 

Achieving this goal will include using the Trustland budget to pay for parapro / teacher aides to assist with small group / tiered instruction for those needing extra intervention. A small portion of the budget will be used for technology upgrades in classrooms with out of date instructional technology i.e. new tv monitors, apple tvs. A portion will be used for teacher professional development and observations of best instructional practices that can be implemented in other classrooms. A license for AR (Accelerated Reading) software will be purchased to help track and incentivise reading by the students. 

Math: Using Math Acaidence data, 70% of the K-3rd grades will reach 70% or higher at the end of year administration of the Math Acaidence assessment. Additionally, 60% of our 4th-5th grades students will demonstrate Typical or Above Typical Growth on the Spring End of Year iReady Math Assessment. 

Achieving this goal will include: taking periodic diagnostic checks on iReady and Acaidence progress checks throughout the year. A portion will be used for technology upgrades as well. Math support aides will be utilized in the classroom to give support in general math classroom settings. 

Motion to approve those school goals by Julie B. 2nd by Terra S. Motion to approve the school goals for the 25-26 school year carries.

Parent questions on whether 5th grade may go to middle school format and rotate classes…..TBD

• Safety Business
  • Grant plan has been submitted and waiting for approval from the state
  • Questions about attendance and behavior improvement this year……Dee talked about how attendance has improved drastically and behaviors are also improving due to our focus on PBIS and character education that was revamped and refocused on throughout the year.
• Digital Citizenship
  • ​​​​​​​​​​​​​​No agenda items
• School Inservice Training
  • ​​​​​​​No agenda items
• Health and Wellness
  • ​​​​​​​​​​​​​​No agenda items

Meeting Information

23 April 2025 / 4:00 PM / LIBRARY

Minutes

• Invited Attendees
  • Dee Downs, Megan Armstrong, Reconda Meier, Mariah Checketts, Rebecca Ginos, Julie Broschinsky, Terra Stanko, Danny Greene (secretary)

Agenda

• Business

• Dragon festival occurred last week, 4/16 and it was well attended and seemed to be a great success. Further times for festivals will be TBD. 

• Approve March meeting minutes Motion to approve minutes from March CC mtg. - Rebecca G. 2nd by Terra S. Motion carried. 
• Upcoming Meeting Date: May 21st
• Goals for school improvement/TSSA and Trustlands were discussed and approved last month.
  • One part of the plan was flagged by district personnel about teachers getting paid for observing other teachers…..during contract times, teachers can’t claim and fill out forms for additional compensation. The solution is to have teachers observe classrooms during the day but fill out the required observation notes and takeaways after contract hours. 
  • We are still on budget to finish out the year in TSSA. Remaining budget is for some para salaires and tech expenses not yet factored into the budget report but will be by year’s end. 
  • Trustlands budget can be carried to some extent into next year but most of the budget will be used for para and aide salaries. Some tech expenses will be staggered by years i.e. teacher computers so we don’t have to spend a lot in bulk and budget to replace tech equipment.
• Safety Business
  • Grant for upgrading security cameras or motorizing the gate outside is pending approval still and the amount is still being determined
• Digital Citizenship
  • ​​​​​​​No agenda items
• School Inservice Training
  • ​​​​​​​No agenda items
• Health and Wellness
  • ​​​​​​​​​​​​​​New playground and equipment will be going in during the summer

Meeting Canceled